Letter of application

a.       Solicited application : this letter may be written in response to a newspaper/ advertisement.

Example:

Warren Avenue apt. 12

Detroit, Michigan

July 14, 2009

College of Engineering

The University of Michigan

Ann Arbor, Michigan

Gentlemen,

I am foreign student from Riau, Indonesia. I would like to apply for admission to your graduate program in accounting beginning in January, I received my B.S degree in accounting from the Islamic University of Riau in June 2009, and I have worked in a bank for six months.

Currently I am enrolled in an intensive English course at Wayne state University, Detroit, Michigan. This is my second six-week session and I plan to take the TOEFL test at the end of august.

I would appreciate your sending me an admission form and catalogue of courses that the College of Accounting offers. I would also like to arrange for a personal interview. I am free every morning.

Sincerely yours,

 

Asyti Febliza

b.      Application on introduction:  you write at the suggestion of a relative, friend, teacher, or business

Example:

Mangga besar st. 14

Jakarta

January 24, 2010

The Personal Manager

Bank of America

Sabang st. 12

Jakarta

Dear Sir,

I understand from Miss Purwaningsih that there is an opening for an Administrative Assistance in your Company.

I am a third year student at the Academy of Secretarial, Jakarta, and endorse the transcripts of my first and second grade. As you will see I have a speed of so words a minute in typing :  I am familiar with secretarial and business correspondence.

I should be very grateful, if you would give me an interview.

Your  faithfully

Ummu Afza Alghifari

c.       Unsolicited application : an application written at your own instigation,  even though you do not know a specific job opening in the company to which you write.

Example:

Bukit Barisan st.09

Pekanbaru

February 02, 2010

The Personal  Manager

PT Intraco Penta

Riau st. 210

Pekanbaru

Dear Sir,

I venture to write to you to inquire whether there is a vacancy in your company which I might usefully fill.

I have completed a secretarial course at the ASMI extension, Malang 19, Jakarta and enclose copy of my certificate, together with a full curriculum-vitae for your consideration.

 I full realize that it is unusual to apply for a position in this way but it is just possible that in a big company like yours there might be a job where my qualification could be useful.

I hope you will give me the chance of an interview and I want to assure you that I would consider it a privilege to work for your company.

Yours faithfully

 

Zhazha

Writing a letter

Part of the letter:

I.        Heading

II.      Date

III.    Inside address

IV.    Solution/opening greeting

V.   Opening paragraph

VI.    Body of the letter

VII.  Closing paragraph

VIII.                        Complimentary close/closing greeting

IX.    signature

Example of solution/opening greeting: Dear sir….. Respected… Your excellency My dear….

Example of complimentary/closing greeting Your faithfully Truly yours Your sincerely Your loving…..

Types of Letter:

1.       A letter of application

a.       Solicited application

b.      Application on introduction

c.       Unsolicited application

2.       Private letters

a.       Permission letter

b.      Family letter

c.       Letter of love

d.      Letter of congratulation

Simple Present Tense

FORMULA:

	(+) :  S  +  V1  +  O (- ) : S  + Do/Does  + not + V1 + O (? ): Do/Does  + S + V1 +O

 

NOTE:  In  (+) form V1 added s/es for singular subject (he, she, it)

In (-) and (?) form used Does for singular subject (he, she, it) and V1 do not added s/es.

ADDITION:  This simple present sentence often use complement such as: always, usually, often, every day, every week, etc.

Examples:

(+) She goes to school at 6.30 every morning

(-) She does not go to school at 6.30 every morning

(?) does She go to school at 6.30 every morning?

USING

a.      Expressing habitual action or daily activity and continue or repeatedly activity/action.

Examples:

Ø  My sister lives in Kuningan

Ø  Every night the security turns on all the light

Ø  I go running three times a week

b.      Expressing General Truth

Examples:

Ø  The sun rises in the east

Ø  The earth revolves around the sun

c.       Talking about schedule, program, event, or other planned activity.

Examples:

Ø  We begin lesson next week

Ø  What time does the film start?

Ø  The train arrives at 10.20

Asking for help, Offering help, appologizing, Offering something, Asking for permission, and inviting

Asking for help

To asking for help we can use this expression below:

Expression	Acceptation response	Refusing response
Would you …. (+ V1/be)? I wonder I you could …(+V1/be) Could you…(+V1/be) Do you mind….(+V-ing) Would you mind (+V-ing)	Okay, certainly, of course, sure Okay, certainly, of course, sure Okay, certainly, of course, sure Not at all, all right, of course not Not at all, all right, of course not	I am sorry I am sorry I am sorry Yes, I am sorry, I believe so Yes, I am sorry, I believe so

Offering help

To offering help we can use this expression below:

-          May I help you?

-          Can I help you?/could I help you?

-          How can I be of assistance to you

-          How can I be of help to you

-          What can I help you? / what can I do for you?

-          How can I assist to you? / how can I help you?

-          Let me help you

-          Do you want me to help you?

-          Shall I ….?

Appologizing

Apologizing used to express forgiveness request.

Expression	Response
I am sorry I am sorry for….. I apologize Forgive me Please excuse me Pardon me	Not at all, that’s all right, no problem, it’s doesn’t  matter

Offering something

 If you want offering something you can use this expression below:

Expression	Acceptation response	Refusing response
Would you like….? Why don’t you have…? How about having….? May I offer you….?	Yes, please; sure; why not; of course; certainly; I’d love to; it’s a good idea	No, thanks; please don’t bother; I’d love to but….; that’s great but…

Asking for permission

Expression	Acceptation response	Refusing response
Can I…? May I…? Could I…? Do you mind if I…? Is it alright if I…? I wonder if I can/ could may…? Would you mind if I…?	Yes, please; sure; certainly; go a head; by all means	Sorry but…..; I’d rather you didn’t; I am afraid you can’t/couldn’t/may not

Inviting

Expression	Acceptation response	Refusing response
Let’s V1 / be + adjective Why don’t we…? How about..? Would you care for…? I’d like to invite you to… Would you like to….? I wonder if you would like to…?	That’s a good idea; I’d love to; I’d like very much; I’d be happy/glad to accept; yes, I’d be delighted to	I am sorry I can’t; I’d would like to very much but….; I am afraid I can’t; no let’s not.